PPE and workplace safety
The list arrives on your distributor's WhatsApp with certification, size and class tangled in the same text. Tablia reads it item by item, finds each piece of equipment in your catalogue and returns the quote for the salesperson to check.
The safety officer sends the same list to three suppliers and buys from whoever answers first. How many are left waiting because the salesperson is still typing the previous one?
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Good morning! I need to restock the PPE for this week's work front.
Good morning! Send the list right here — text, a photo of the paper or a file.
40 white helmet class B cert. 31469 60 leather glove cert. 27548 size L 25 safety boot composite toe 41 25 safety boot composite toe 42 80 wide-vision goggles clear 30 earplug cert. 5745 12 full body harness cert. 35520 15 FFP2 respirator box
Got it. That is 8 items — I am checking them against the distributor's stock now.
Quote #E8P1 is ready. 7 of the 8 items available; I marked the full body harness with that certification as missing.
📄 quote-E8P1.pdf
Would another harness do? That certification came from last year's purchase.
It would — we have an equivalent. Here is version 2 of #E8P1; the previous one is now superseded.
📄 quote-E8P1-v2.pdf
Illustrative conversation. Distributor, items and certification numbers are examples.
Notice that half the lines carry the certification and the other half do not — and that the two boots differ only by a number sitting loose at the end of the text.
Store WhatsApp
Good morning! I need to restock the PPE for the work front, here is the list:
40 white helmet class B cert. 31469
60 leather glove cert. 27548 size L
25 safety boot composite toe 41
25 safety boot composite toe 42
80 wide-vision goggles clear
30 earplug cert. 5745
12 full body harness cert. 35520
15 FFP2 respirator box
07:12
What Tablia read
7 of 8 items found. Whatever is missing goes to the salesperson with the customer's original wording — nothing disappears from the quote quietly.
Illustrative example. The list, the catalogue names and the certification numbers are fictional.
In PPE the axis that decides the match already comes written on the line — and it is why this segment gets it wrong less often than the others.
“Leather glove” may be half a dozen products in your catalogue; certification 27548 is one. When the number is on the line, it settles the search by itself. When it is not, what is left is the type, the size and the class — and that is where the salesperson comes in.
The certification is the model's, not the category's
Two helmets identical in the photo carry different certification numbers, because the number identifies one manufacturer's model. That is the number an inspector checks on site.
The list carries the previous purchase's number
The safety officer copies last year's order. If you do not carry that manufacturer, the number does not exist in your catalogue — and the problem is not the equipment.
Size is an item, not a note
A size 41 boot and a size 42 boot are two lines in your stock. When the number sits loose at the end of the text, exact-text search merges the two into one.
The list is read line by line, and the number that is a quantity is kept apart from the numbers that identify the equipment.
The 27548 stays part of the glove's name. It does not become a quantity, and it is what separates one manufacturer's model from another's.
Gloves go by the pair, helmets by the piece, respirators usually by the box. The unit comes from the item and from the context of the other lines, and appears on screen alongside it.
“leather glove cert. 27548 size L” finds the LEATHER GLOVE 7CM CUFF SIZE L CERT. 27548 in your catalogue. Alternative names for the same product are searched too.
A harness with another manufacturer's certification goes to the salesperson with the customer's original wording, instead of vanishing from the list.
The list can arrive as
Handwriting is the only one that does not go in — returning a wrong certification number that looks right is worse than refusing the file.
What you upload
The stock file the distributor already uses, in CSV, XLS or XLSX. Tablia recognises the code, description and price columns with the help of artificial intelligence, and you check the mapping before it takes effect. A certification number in the middle of the description, a size at the end and an abbreviated manufacturer name do not block the search.
What it does with what it could not find
The equipment appears to the salesperson with the customer's original wording, flagged as not found. It does not pick another certification in its place and does not delete the line. The decision is your team's: add the item, offer an equivalent, adjust the quantity or say the distributor does not carry that manufacturer.
Nothing is sent to the customer automatically. The salesperson reviews item by item, adjusts quantities, swaps products, checks that the certification is still valid, sets the price and decides when to send.
Tablia is a copilot: it takes on the typing and the searching, and hands the decision back to whoever knows the customer and the job.
Tablia takes on
You decide
Yes. The certification stays attached to the item name, just like the size and the class, and goes into the search along with the rest of the description. It is the cleanest axis there is on a PPE list: while “leather glove” may be half a dozen products in your catalogue, certification 27548 is one.
No. It does not query any certifying body's register and it does not verify validity. What it does is read the number the customer wrote and use it to find the equipment in your catalogue. Checking validity stays with your team, at review — better you know that now than in the demo.
The item reaches the salesperson flagged as not found, with the customer's original wording beside it. This is frequent in PPE: the safety officer copies the previous purchase, and the number came from the old supplier. Tablia does not pick an equivalent on its own — your salesperson offers the equivalent, because they know what the distributor carries.
Yes, when the size is on the line. Boot 41 and boot 42 come out as two items, each with its own quantity, because size is specification and a diverging specification discards the candidate. When the customer sends a single quantity with the sizes listed separately, the salesperson splits it at review.
No. You upload the stock file the distributor already uses, in CSV, XLS or XLSX, and Tablia recognises the code, description and price columns with the help of artificial intelligence — you check the mapping before it takes effect. A certification number in the middle of the description and an abbreviated manufacturer name do not block the search.
It can, because the format changes nothing. Each item is extracted with its quantity, whether it is a ten-line list to restock the work front or a two-hundred-line one to open a site. What Tablia returns in either case is the same: the list matched against your catalogue, with the missing items flagged.
PDF, a photo in JPG or PNG, a spreadsheet in XLSX or XLS, a document in DOCX, CSV or typed text. The only one that does not go in is a handwritten list: Tablia does not accept handwriting, so it never returns a wrong certification number that looks right.
Never. Nothing is sent without the salesperson. They review item by item, adjust quantities, swap products, set the price and decide when to send. Tablia takes on the typing and the searching; the decision stays with whoever knows the customer and the job.
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In the demo we use a list your distributor received this week, against your own catalogue. It is the fastest way to find out whether Tablia can handle what you sell.
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